Missing invoices, budget surprises, and manual GL coding can quickly become a hassle in organizations. Whether it’s scattered across paper, email, or in multiple systems, SimpleAP provides a consolidated view of spending. SimpleAP is used to interpret the information contained in an invoice, and then our AI algorithms are applied to ensure the data is imported accurately and consistently.

SimpleAP gives organizations a true, accurate spend-to-budget calculation. Vendor spend may be a smaller piece of the overall picture, but it still accounts for close to half of all invoice volume, making accurate tracking essential. Customers have seen 1.9x more invoices processed using SimpleAP vs integrated AP systems, and $7.4M is processed via SimpleAP, with 3.2x the dollar volume of integrated AP systems alone.

Manual invoice processing is where efficiency disappears, buried in email threads, routed for approval one inbox at a time. SimpleAP automates your invoice-to-pay process from start to finish, so your team spends less time on paperwork and gets a clearer view of where your organization’s money is going. Implementing SimpleAP delivers benefits across your entire invoice-to-pay process, including:

• Eliminates the “push elsewhere”; no more manual entry
• Gains accurate spend-to-budget visibility
• Can push SimpleAP through your unique approval workflows
• Improve efficiency and see your spend across the organization

No More Manual Entry

How many invoices does your organization process each month? How much staff time is spent receiving, sorting, entering, coding, and routing those invoices? And what does it cost your organization to manage that process manually?

These are important questions because the cost of an invoice isn’t just the invoice itself; it’s also the time and resources required to process it.

SimpleAP helps eliminate the manual “push elsewhere” by electronically capturing invoices and automating the steps involved in processing them. Instead of spending valuable employee time on repetitive data entry and invoice handling, your team can focus on higher-value work.

The result? Fewer manual touches, less administrative effort, improved processing efficiency, and more productive use of your team’s time.

The diagram below illustrates the potential savings that can be generated by shifting from a manual invoice process to an automated one.

With a few simple calculations based on your organization’s invoice volume and processing costs, you can begin to see the potential financial impact of automation with SimpleAP.

Spend-to-budget Visibility

You can’t effectively manage what you can’t see.

By combining integrated vendor spend with non-integrated vendor spend, SimpleAP and OnCare provide a more complete, real-time picture of organizational spending.

Invoices received and processed through SimpleAP are GL coded, giving purchasers and approvers greater visibility into where dollars are being spent. This information is available throughout the purchasing and approval process, as well as when invoices are reviewed and approved.

That means your organization doesn’t have to wait until the end of the month, or until accounting reports are finalized, to understand where spending stands.

By bringing integrated and non-integrated invoice spend together in OnCare, organizations can gain a more comprehensive view of spending, helping reduce the risk of unexpected budget overruns and providing the information needed to make smarter purchasing decisions.

Approval Workflows

Every organization has its own approval process. SimpleAP is designed to support yours.

Define invoice approval workflows around the way your organization operates. You can replicate your existing process, because if it isn’t broken, there’s no need to fix it. Take the opportunity to streamline and enhance it.

Build approval rules using criteria such as:

• GL Code
• Vendor
• Dollar amount
• Location or community

Automating these rules helps route invoices to the appropriate people without relying on manual handoffs, emails, or paper documents.

The result is a more consistent approval process, fewer bottlenecks, and less administrative burden for your purchasing and accounting teams.

By automating routine approvals, employees can spend less time tracking down invoices and more time focusing on the work that drives the organization forward.

Spend Visibility

Adding SimpleAP to OnCare helps create a more complete picture of your organization’s overall spend by bringing invoice data into one centralized solution.

With comprehensive invoice data at your fingertips, you can report on spending by vendor, GL Code, or spend category.

Know what you’re buying, know who you’re buying it from, and understand how your spending is tracking against budget.

This visibility can help uncover purchasing patterns, identify potential rogue spending, spot excessive spend, and provide greater insight into where opportunities for savings may exist.

Instead of spending valuable time gathering information from multiple sources, your team can access the data they need to make informed decisions when they need it.

Manual invoice processing makes it difficult to see where money is going, where budgets stand, and where savings opportunities may be hiding. SimpleAP helps bring that information into one centralized workflow, giving teams cleaner invoice data, automated approvals, and a more complete view of spend across vendors, GL codes, and categories. With fewer manual handoffs and better visibility into purchasing patterns, organizations can spend less time chasing invoices and more time making informed decisions that support stronger financial control. Ready to see what better visibility could do for your AP process? Schedule a demo today and discover how much time and money your team could save.