9 of the Most Important Areas to Track Procurement Metrics: Everything You Need to Know

Procurement metrics are performance measurement tools employed to measure and assess the effectiveness of a company’s procurement administration. These KPIs or metrics assist a company in optimizing and controlling quality, spending, time, and expense. Additionally, procurement metrics help companies maintain pace with their overall procurement policies, process goals, and business goals.

Significant Areas to Track Procurement Metrics 

Business procurement is the method of determining and procuring goods and services from outside sources for the company to use. Procurement pursuits usually encompass devising, procuring, and mediation, along with contingency administration, statutory and value analysis. 

This usually gets managed with the assistance of supplier administration or inventory control software. While numerous companies get drawn towards procuring the most excellent quality goods and services at the most affordable cost, the price is not the sole acquisition factor. 

Modern business procurement has emerged and is now extensively value-driven. Also, the primary aim of companies is to generate value and establish the value of the acquisition. However, picking the procurement metrics that create value matter and accurately estimate the outcomes can be challenging. 

To help companies gain a better insight and take their business to the next level, here are the nine most significant areas that help you track procurement metrics to increase business visibility and drive better results.

  • Spend Under Management Strategy

Spend under management is a comprehensive measure of how much fund a business takes out through its acquisition team. It refers to extensively administering every vendor relationship and each penny spent on business acquisitions. Best practice spend management unites and automates all acquisition pursuits from beginning to settlement. 

Spend under management provides the company with the visibility to own a better control on spending. It also assists the procurement team to overcome possible risks. This systematic design assures that spending takes place as intended and supplier payment complies with arrangements. 

The advantages of the most beneficial practice of spend management involve greater effectiveness through automation and more productive collaboration between supply partners. In addition, it assists businesses in reducing their supply expenses and the risk involved as they understand what they exactly need to procure and at what rates. 

Spend management can take the help of technology such as automated inventory administration and supplier management software that enhance spend evaluation and procuring activities. 

  • Weighing Procurement Performance

Procurement metrics measure the operational efficiency, productivity, and expense of procuring goods and services from vendors. Executing efficient spend analysis into procurement processes will benefit companies to attain comprehensive visibility of their acquisition spend. 

Also, procurement metrics help understand savings possibilities, control risk, and streamline acquisition pursuits across business units. This can also get employed to better vendor relationship administration, assess supplier performance, and warrant compliance. 

Having a definite idea of your acquisition costs, company requirements, and business specifications will help achieve attainable short and long-term objectives in the coming year.

  • Purchase Cost Variance

The purchase cost variance is the distinction between the values businesses anticipate spending and the original price of goods. This purchase cost variant might occur because companies are not getting required bulk-purchasing discounts or because the pricing information is not up to date.

In addition to this, purchase cost variance enables procurement teams in understanding how efficient they are at achieving monthly savings.

  • Supply Chain Process Time

Supply chain process time is the sum of the largest lead-time it would require to supply a customer order if inventory levels are at zero. This comprises the time needed for acquisition methods, serving time, freighting, and order accomplishment. 

The advantage of understanding this crucial metric is that it reveals pain points or reveals competitive benefits. Supply chain cycle time also determines the overall effectiveness of the supply chain. Long cycle times indicate a tiresome and cumbersome supply chain process, while short cycle times are a sign of an effective and flexible supply chain.

  • Corporate social responsibility (CSR)

Corporate objectives and social influence drive company value because customers usually get drawn towards brands that share their values like honesty, uprightness, and social accountability. Companies consequently hold a vested interest in executing acquisition strategies that strengthen these views.

Corporate social responsibility (CSR) gets sustained through pursuits like green acquisition endeavors, humane sourcing, and environmental sustainability. Assessing the return on investment (ROI) for CSR programs is performed similarly to those used to estimate the effectiveness of marketing drives. 

Firstly, the short-term and long-term purposes and assessable procurement metrics get defined. Successful CSR methods present advantages to society and the environment. However, they additionally assist in driving business growth. If managed well, CSR creates more solid brand perception, good notoriety, and more reliable economic performance through enhanced sales and consumer commitment.

  • Raw Material Spending Cost

This area measures raw material prices as a portion of the cost of goods sold (COGS) apportioned by the cumulative COGS carried over the corresponding term as a percentage. However, this does not constitute indirect raw materials or other indirect costs when assessing this area to track procurement metrics. 

This measure can get used to define the effectiveness of procurement methods and where improvements get executed. In addition to this, high raw material prices could mean you are just spending too much on your raw materials. Nevertheless, it might also be low-quality supplies that generate rework or enormous scrap charges. 

There are numerous ways to decrease the raw material expenses, such as exercising constant development methods, negotiating discounts with vendors, or executing supplier administration software to understand possibilities for cost cuts. The only best way to leverage market forecasting and bypass excess raw materials inventory is by employing inventory administration software.

  • Cost Competitiveness

Little to no contest among suppliers can lead to a situation where a few vendors hold a monopoly. This can reduce the quality of products over the long run. Here the importance is put on shortlisting suppliers that extend the customer a well-defined competitive edge. 

Cost competitiveness can be estimated by examining the amount spent with the market prices listed on acquisition market intelligence sites. It likewise provides procurement managers with the capability to generate custom reports that manifest key procurement metrics like PO cycle time, the price of emergency acquisitions, and the annual acquisition gains to yearly procurement prices.

  • Supplier Availability

Supplier availability metric gets employed to measure a supplier’s ability to react to emergency requirements. This procurement metric assists companies ascertain the level of authenticity they can put on a supplier. 

Supplier availability gets evaluated by the proportion of the number of times goods are available on a supplier’s side to the number of orders placed with the vendor.

  • Sustainability Metrics 

Sustainable procurement is constantly increasing for years now and will continue to progress more in the coming years. With companies expanding their focus on sustainability procurement, it is becoming popular due to the potential impact on businesses. 

When you are dispensing with an area of your company like procurement, considering even the most minute area can indicate huge savings for your corporation. These metrics allow you to drill into those small specifications to assure that your company is on the right path and all acquisition processes are in line. Hence, you must not get stuck in your old customs and be ready to adjust to variations in the business, right from metrics to software.

Looking to Reduce Your Annual Spend?

Procurement Partners helps customers reduce their annual spend by 10% or more with an easy-to-use portal where users can place orders and process invoices for all vendors. Procurement Partners is the leading spend management system for Post-Acute Care and Senior living and has helped companies achieve 40% time savings and 95% contract compliance through automating the procure-to-pay process.